International Academy of Family Lawyers (IAFL) is committed to protecting all personal data provided to us. This policy describes what information we collect and how it is used and shared. It also tells you how you can view, correct and control the use of your data and how we keep it safe.
What personal data we collect
The information that we collect from you depends on how we know you:
- If you are a Fellow of IAFL, we collect your name, photograph, date of birth, business address and contact details, languages spoken, profile for our website, practice areas, class of fellowship and chapter, financial information about dues paid, join date, certificate number and spouse/partner name
- If you attend an IAFL meeting or symposium as a Fellow or Lawyer Guest, we collect your name, e-mail address, practice location, guest name(s) dietary requirements, hotel booking information and tour and event booking details. We may also take photographs of meeting attendees during the event.
- If you attend an IAFL meeting or symposium and we need further information from you (for example if you choose to visit a military base or if we have to register you as a speaker) then we will explain fully how that information will be stored, shared and destroyed at the point of collection
- If you sign up for an IAFL webinar, we collect your name, e-mail address and practice location
- If you apply to join IAFL, we collect your name, date of birth, nationality, business address and contact details, education history, career history, prizes and awards, languages spoken and contact details of your referees and references. We may also collect information about you from the internet, from our Fellows and others who may have knowledge of you and your practice
- If you subscribe to IAFL’s open meeting mailing list, we collect your name and email address
- IAFL do not store your credit or debit card details since all transactions are made through our e-commerce partner authorize.net. IAFL contractors do not have access to card details through this system although they are able to re-charge (with your permission) or refund to your card if required
- If you are a family lawyer recommended by one of our Fellows or a respected family law association, organisation, or bar association in a jurisdiction where IAFL is un- or under-represented, we collect your name and publicly available business contact details. The legal basis in this case is legitimate interest: for IAFL and our Fellows to make contacts in under- or un-represented jurisdictions and for you a potential business or membership opportunity.
How we use your personal data
- To publicly acknowledge that you are the one of the most experienced and skilled family law specialists in your respective country (Fellows only): unless you have chosen not to, we list your profile on our public website and in our in our “Certified List of Fellows” which is available to Fellows only
- To enable you to easily contact other IAFL Fellows: details of all of our Fellows, Judicial Fellows, Associate Fellows and Non-Practising Fellows are visible to other Fellows when they are logged in to our website
- To manage your membership of IAFL: to request and record receipt of dues payments, record attendance at meetings, offices held, etc
- To keep our Fellows informed: we e-mail you about IAFL meetings and symposia, vacancies, referrals, newsletters and blogs. We may also occasionally e-mail you about events of other family law organisations
- To enable IAFL leadership to plan for the future: we provide management reports to the IAFL Executive Committee and Board of Governors although most of the information in these reports is anonymised
- To ensure an enjoyable experience at IAFL meetings: we use conference booking and hotel booking data to answer queries and summarise registration details; to provide conference papers, name badges for lawyers and guests and delegate lists; to cross check hotel and meeting registrations to ensure that nothing has been forgotten; to organise the conference education programme, tours and dinners and make sure that any special needs are catered for; to keep you updated about meeting arrangements; and to provide confirmation of attendance where required to obtain CPD points
- To deliver IAFL webinars and online meetings: the personal data collected for IAFL webinars and online meetings is used to deliver the webinars and meetings and to feedback to the speakers and webinar planning team on jurisdictions taking part
- To share memories of IAFL meetings: Photographs taken at IAFL meetings are shared with Fellows through the members area of our website. Photographs of speakers may also be used on IAFL’s website and social media. From 2021 we will check with Fellows and Guests whether we may share photographs of them. Any Fellow or Guest who does not wish us to share photographs should make us aware by emailing firstname.lastname@example.org
- To manage applications to join IAFL: we use application data to provide you with information about the IAFL application process; to request references; to record receipt of payment; to process the application through the review and decision making process; to inform you of the outcome of your application; and to report to IAFL leadership on recruitment and expansion of IAFL
- To inform those with an interest in IAFL about forthcoming events: Those who have subscribed to our open meeting mailing list are emailed about forthcoming meetings and webinars that are open to non-Fellows
- To share referrals information with IAFL Fellows: IAFL Fellows are able to share business contact details of recommended family lawyers in jurisdictions where we have no or few Fellows with other Fellows
- To encourage potential Fellows to join: We may personally contact lawyers who we think may meet IAFL’s admission criteria and may wish to join IAFL to explain the benefits of Fellowship and how to apply.
Who we share your personal data with
IAFL takes great care of your data and, other than the data that we publish on our website, will not share with any one outside of our organisation except where necessary to deliver our services or to comply with the law.
Information shared with the public through the IAFL website
- IAFL Fellows’ profile pages as defined by the Fellow with the option not to list
- Delegate lists of IAFL open conferences
Information shared with IAFL Fellows only through the IAFL website
- IAFL Associate, Judicial and Non-Practising Fellows’ profile pages as defined by the Fellow with the option not to list
- Delegate lists of IAFL Annual and Chapter Meetings
- IAFL Certified List
- Membership Reports are included with the papers for the IAFL Annual Meeting and the annual meeting of the Board of Governors
- Referrals information
- Photographs from past meetings.
Information relating to Applications to join IAFL
- Application Forms and References are processed by our Executive Director and her team and shared with the relevant Admissions Committee (European, USA, Canadian, Asia Pacific or Non-Chapter) which is made up of Fellows of the Academy
- A summary comprising the applicant’s name, jurisdiction and the names of their referees is shared with the Board of Admissions when consideration is given to an application to join IAFL
Information shared with service providers
- IAFL meetings and conferences: we work with hotels, destination management companies and conference management companies to deliver the conference and social programmes
- Information technology service providers: we use a number of systems and tools to manage our organisation, for example our website, membership management system, e-mail service, webinars and online meetings system and e-commerce system
Your rights to view or change your personal data or to object
IAFL Fellows may make amendments to the personal data that we hold about them by logging in to the IAFL website and using the “Edit Profile” option under “Member Options”.
IAFL Fellows, lawyer Guests and accompanying guests who attend IAFL meetings and do not wish their photographs to be shared via the members area of the IAFL website should contact our Executive Director, Annie Dunster by e-mail at email@example.com.
Recipients of IAFL e-mails may view or amend their mailing list data using the “update your preferences” link in the e-mail footer and unsubscribe from the mailing list using the “unsubscribe” link in the e-mail footer.
IAFL will be happy to answer any queries or concerns about your personal data. Please contact our Executive Director, Annie Dunster by e-mail at firstname.lastname@example.org if you would like to:
- Enquire about the personal data that we hold about you
- Request an amendment to the personal data that we hold about you
- Request that we erase the personal data that we hold about you
- Request the restriction or suppression of your personal data
- Request the personal data that we hold about you in machine readable form
- Object to our processing of your personal data.
How we keep your data safe
IAFL takes great care to protect your data and to ensure its accuracy:
- We use industry-standard tools, such as firewalls and Secure Socket Layers to safeguard our systems
- Our data management systems are password protected and all IAFL staff have individual accounts for these systems
- We make every effort to protect against the loss, misuse and alteration of the information under our control
- We ensure that our partners and service providers (who may be within or outside the European Economic Area (EEA)) comply with data protection standards equivalent to the European GDPR
- We ensure that all payment processing to IAFL and in association with IAFL events is done securely and in accordance with the Payment Card Industry Data Security Standard (PCI DSS)
- We only collect the minimum data required for our IAFL purposes
- We only retain data for as long as it is needed.
Cookies are very small text files that are stored on your computer when you visit some websites.
You can disable any cookies already stored on your computer (see below), but these may stop our website from functioning properly.
The following is strictly necessary in the operation of our website
The IAFL website will:
- Remember what is in your shopping basket
- Remember where you are in the order process
- Remember that you are logged in and that your session is secure.
The following are not strictly necessary, but are required to provide you with the best user experience and also to tell us which pages you find most interesting (anonymously) so that we can improve our website.
The IAFL website will:
- Track the pages you visit via Google Analytics. For this your IP address is anonymised so that the data collected cannot be linked to you.
The IAFL website will:
- Allow you to share pages with social networks such as Facebook.
The IAFL website will not
- Share any personal information with third parties.
How to delete or control cookies
Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to control cookies on a wide variety of browsers. You will also find details on how to delete cookies from your computer as well as more general information about cookies. For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual.
Changes to this policy
IAFL may amend this policy from time to time. We will notify our Fellows before we make any significant changes to this policy and give them the opportunity to review and comment on the revised policy before continuing to use our services. The up-to-date version of this policy will always be available on this web page.